Free Email Solutions for Your Club with Google for Nonprofits
Managing emails efficiently is key to keeping your lacrosse club's operations running smoothly. If your club hasn’t already taken advantage of its nonprofit status to unlock Google Workspace for free, this post is for you. Still paying for your club emails or using personal/work emails for lacrosse matters? It's time to streamline communication and workflow with Google for Nonprofits—and the best part? It’s completely free for eligible nonprofits like yours!
Why Separate Your Personal/Work and Lacrosse Emails?
As a club administrator, your inbox might be a juggling act of personal, work, and lacrosse emails. To avoid confusion and maintain a professional front, it's crucial to have dedicated emails for your club executive. Having dedicated emails for club matters:
Keeps your personal/work life separate from your volunteer role.
Helps maintain a consistent, professional communication channel for your club.
Besides, accidentally sending your boss your team’s upcoming tournament schedule instead of that work report might just reveal how much 'team building' you're doing on company time. 😉
The Power of a Club Domain Name
Using email addresses tied to your club’s domain name does more than just look professional—it builds trust, credibility, and enhances security. Parents and coaches feel reassured when they receive emails from your official domain.
Trust: A club-specific domain establishes legitimacy and professionalism.
Security: Phishing scams targeting youth sports are on the rise. A recognizable domain protects against fraud and ensures important emails don’t get flagged as suspicious.
Think of your club’s domain name as a digital badge of authenticity. It shows you mean business and helps secure your community's trust.
What is Google Workspace for Nonprofits?
Google Workspace is a powerful tool widely used by businesses—and it’s perfect for nonprofits, too. Here's what you get for free:
Unlimited Email Addresses: Unlimited emails using your club’s domain name.
Generous Storage: 100 TB of shared storage.
Suite of Tools: Access to Google Docs, Sheets, Forms, and more for seamless collaboration.
How to Access Google Workspace for Free
Getting started with Google for Nonprofits is straightforward:
Claim your nonprofit status through Goodstack, Google's validation partner.
Visit the Goodstack Portal and search for your organization.
If your club isn’t listed, follow the steps to upload your Articles of Incorporation or similar documents.
Tip: If you're not sure what your Articles of Incorporation is or where to find it, ask the President or Secretary of your club—they likely have a copy on file.
Pro Tips for Setting Up Your Club's Emails
Avoid Role-Based Emails for Communication
While emails like president@ or vprep@ seem practical, they can lead to issues:
They’re more likely to be blocked or marked as spam.
High bounce rates can impact deliverability.
Instead, use real names (e.g., johnsmith@yourclub.com) to enhance deliverability but also provide a personal touch – parents should know exactly who they are communicating with regarding their children.
Use Role-Based Emails Strategically
While it's advisable to avoid role-based emails for club communications, they can still be useful. Use them for specific tasks:
info@yourclub.ca: Monitored by the person responsible for triaging general inquiries.
treasurer@yourclub.ca: Ideal for accepting email money transfers.
registrar@yourclub.ca: Forwarded to the person handling registrations.
With unlimited email addresses provided by Google for Nonprofits, you can set these role-based email addresses to forward to the individual responsible for that portfolio. This ensures the transition of roles within your club becomes seamless when someone leaves or changes positions on your board.
Why Your Club Needs This Upgrade
Professional email addresses not only enhance your club’s image but also simplify operations and communication. With Google for Nonprofits, you get a reliable, cost-effective solution that takes your club’s email game to the next level.
Embrace this opportunity and take your club's communication to the next level!
